Primary Benefits of Setting up of Provident Fund Trust

  • Easy loan facility.
  • Prompt settlement of account.
  • Easy transfer of PF of new employees.
  • Better services.
  • Better employee satisfaction.
  • Minimum cost to the company.
  • Company saves 0.32 paise on basic.
  • Automatic transfer of old contributions to the trust.
  • Group companies can be added into one trust.

New Appointees

Following activities are related to new appointees:

  • Receipt of forms from new appointees and sending them to RPFC/Ex-employees trust for getting the fund transferred through the concerned RPFC office(Form 11 with Form 13 in case of old employee)
  • Allotting provident fund number.
  • Sending reminders for transfer of contribution on a regular basis until the transfers are affected.

Left employees

  • Informing each person who has left regarding his or her balances accumulated in the member’s account in the provident fund.
  • Receipt of forms employee and filing the Form 10C or Form13 with RPFC for settlement/Transfer.

Monthly Cash Flow

  • Preparation of projected cash flows of the year with a monthly break up
  • Collection of quotation for investment as and when required
  • Getting approval from the trustees on monthly investments, settlements and withdrawals.


  • Obtaining approval from Trustees, coordinating with the concerned broker and ensuring that timely investments are made.
  • Ensuring the investments are deposited in the SGL Demat account and maintaining an updated record in the form of updated Investment Registers.
  • Follow up on interest receivable on or before due date.
  • Obtaining TDS certificate.

Monthly Returns

  • Preparation of monthly provident fund returns (Appendix A) online.
  • Preparation of accounts and maintenance of statutory registers.
  • Preparation of bank reconciliation statement.
  • Filing claims for left employees for gratuity trust with LIC for gratuity recovery and remitting the account received by the trust to the company Company/ Members.


  • Scrutiny of papers to ensure that the withdrawals are within the norms as specified under the rules.

Quarterly Returns

  • Preparation of Minutes book for meetings of Board of Trustees.
  • Brief the trustees on investments and earnings on a quarterly basis.

Annual Returns

  • Preparation of balance sheets.
  • Preparation and despatch of provident fund slips
  • Submission of balance sheet to the provident fund Commissioner’s office.
  • Filing of Tax Compliances.
  • Filing of TDS returns
  • Deposit of premium in case of gratuity and superannuation trust.

Customized Provident Fund Software

We use a customized software with the following modules:

  • Member Module
  • Investment Module
  • General Ledger